Business Mentors New Zealand (BMNZ)

Business Mentors New Zealand – Privacy Statement

This privacy statement sets out how Business Mentors New Zealand Limited ("BMNZ Limited", "we" or "us";) collect, use, store and disclose "personal information" (as that term is defined in the Privacy Act 2020) and other information.

This privacy statement applies to anyone who uses our products and services, or anyone who provides us with their information. If you are providing us with anyone else's information, please make sure they have agreed to this privacy statement.

We may update this privacy statement from time to time, as advised on the BMNZ Limited website (the "Site").

Collection:

BMNZ Limited gathers various information about clients and other users of our products and services, including the Site. This information includes:

• Personal information provided through voluntary applications, competitions, surveys, or advertising, including contact details, photo identification, payment and billing information, and workplace and education information;
• Personal information, provided to us by you through any other method (including, without limitation, correspondence and discussions);
• Audio and audio-visual recordings of mentor / mentee meetings;
• Transcripts of mentor / mentee meetings;
• Personal information collected by us through click tracking in relation to your use of our Site, including the content you access and your preferences;
• Aggregated data, which tracks traffic to our Site;
• Cookies, which are pieces of information transferred to your computer hard drive for record keeping (such as your preferences on our Site); and
• Embedded pixels and similar technologies to identify unique user visits (as opposed to aggregate hits), and for advertising purposes.

Purposes:

The personal information you provide will be used for the following purposes and any directly related purposes:

1. verification of your identity for the use of the Site and other products or services from us;
2. to assist in providing the services requested by you, including where required for the purposes of obtaining government or other funding for the services;
3. to keep the Site relevant and of interest to users;
4. in respect of recordings of mentor/mentee meetings, to improve quality and consistency and for use in an aggregated and/or anonymised form to provide advice, reports and insights;
5. to improve, promote and provide our services to you;
6. for future marketing, promotional and publicity purposes which may include marketing by our sponsors or commercial partners;
7. for auditing or other legal requirements; and
8. for any other use that you authorise or as permitted or required by law.

Consequences of non-provision of information:

Failure to provide requested personal information may result in certain services not being offered and/or provided to you.

Disclosure of Information:

BMNZ Limited may disclose information that it collects to mentors, authorised agents, Mentor Coordinators and Regional Business Partners for the purposes set out above and directly related purposes.  Additionally, BMNZ Limited may disclose to third parties:

1. aggregate tracking information, insight reports, studies, advice and other information that does not personally identify you;
2. your personal information, where permitted or required to do so by law; and
3. your personal information where BMNZ Limited has your prior authorisation.

Advertising, Cookies and Tracking:

BMNZ Limited may use a "cookie" file containing information that can identify the computer you are working from. The cookie file does not identify you or your business personally, as it only gives BMNZ Limited details of your IP address, PC platform (e.g. Windows, NT or Mac), Browser (e.g. Internet Explorer, Google Chrome or other, plus the version of Browser) and domain. BMNZ Limited may use the information generated by cookies to:

• Track traffic patterns to and from the Sites;
• Ensure any advertising is being shown to the most appropriate party; and
• Enable you to enter the Site and use certain services or visit restricted areas in the Site without having to log on each time.

You can choose to refuse cookies by turning them off in your browser and/or deleting them from your hard drive. You do not need to have cookies turned on to use the Site, but you may need them for customisable areas of the Site that BMNZ Limited may develop in the future.

BMNZ Limited uses some third parties to administer a limited set of advertisements on third- party electronic channels. No personal information is provided to the advertisers as part of this process, but aggregate profile information or other information, such as user community or implied or inferred interests, may be used in the selection of advertising to make sure that it has relevance to the user. Some banner ads may contain embedded pixels that may write and read cookies or return session connection information that allows advertisers to determine better how many individual users have clicked on the ad banner.

BMNZ Limited may also use advertising technologies and participate in advertising technology networks that collect other information from BMNZ Limited and non-BMNZ Limited websites, as well as from other sources, to show you BMNZ Limited related advertisements on BMNZ Limited’s own and third-party websites. These advertisements may be tailored to your perceived interests using retargeting and behavioural advertising technologies, a set of practices collectively referred to as “Interest Based Advertising” in this policy. Any retargeted or behavioural advertisements served to your browser will contain information on or near it that informs you about the advertising technology partner and how to opt-out of viewing such advertisements.

DoubleClick: We use Google Analytics remarketing codes to log when users view specific pages or take specific actions on a website. This allows us to provide targeted advertising in the future.

Content Providers, Advertisers and Partners:

BMNZ Limited does not control the practices of content providers, partners and advertisers connected with the Site and to whom you provide personal information whilst using one of their sites or services. The Site contains links to other sites, which may not follow the same privacy policies as BMNZ Limited. BMNZ Limited recommends that you check any relevant privacy policies before providing your personal information to any third party.

Holding, Correcting and Updating:

Any personal information that you provide to BMNZ Limited will be collected and held by BMNZ Limited in New Zealand as advised on the Site from time to time. If you are an individual, under the Privacy Act 2020 you have rights of access to and correction of your personal information held by us. BMNZ Limited offers the ability to access, correct and/or change the information collected at any time and as often as necessary by making contact with your local Business Mentors New Zealand Regional Business Partner. If you have any questions regarding this privacy statement or any privacy complaint, contact BMNZ Limited by sending an email to bmnz@bmnz.org.nz.

Security:

Any personal information held by BMNZ Limited will be protected by such security safeguards as are reasonable in the circumstances to take against loss, unauthorised access, use, modification, and disclosure, or other misuse.